Run the rental business, not the spreadsheet
Every booth you own, every date it is booked, every client who booked it - in one workspace that already knows what a photobooth rental actually is. Built into Photobooth+, next to the marketplace that brings you the jobs.
From $49 a month, per company. No per-user licence, no setup call.
- Availability is computed from your bookings - double-booking is impossible by construction
- Multi-branch and multi-warehouse from day one
- Marketplace conversations turn into confirmed jobs in one click
What a rental week looks like without it
Nothing here is exotic. It is the same week, every week, in every rental company that grew past three machines.
- Two people sold the same booth for the same Saturday, and nobody noticed until the van was loaded.
- Someone asks which unit has the new printer, and the answer lives in one person's head.
- The deposit was never chased because the quote was sent from a phone, at a wedding, at 11pm.
- A machine came back damaged in June and went out unrepaired in July.
- You cannot say whether last quarter's jobs came from the marketplace, Instagram or word of mouth.
What you get back
A module list says what the software has. This says what it gives you: hours, jobs, calm clients, a rating, one place for every booking, and the first honest view of your own numbers.
Every line above is a screen you can open tonight or a setting you can switch off, not a roadmap. The page states what the product does today, in the same words its own dropdowns use.
The screen you open at eight in the morning
The workspace does not open on a calendar. It opens on the three questions a rental company actually has before the vans leave.
- Dupont weddingPB-01 + printer - pickup 09:30, Bordeaux
- Corporate galaMR-02 - pickup 11:00, driver assigned
- Birthday, Lyon360-01 - return between 18:00 and 20:00
- Agency shootPB-03 - overdue since yesterday
- Deposit still unpaidMarchand - event in four days
- Quote never chasedSent nine days ago, no answer
Everything a rental company actually needs
One workspace, and the twelve pieces of it you would open in a normal week. Each one models something physical - a branch, a warehouse, a serial number, a day - instead of forcing your business into a generic project tool.
One lane per machine
A day-by-day board where each physical unit has its own row. Bookings, options and maintenance windows all block the lane, so what you see is what is genuinely free.
From option to paid, in eight states
Pencilled-in option, quoted, confirmed, out, returned, closed - plus lost and cancelled. Each state knows whether it holds the machine, so a lost job frees the date the moment you mark it.
Serial numbers, not vague inventory
Ten equipment types - photobooths, mirror booths, 360 platforms, roaming units, printers, backdrops, props, lighting, vehicles. Purchase date and price on each unit, so the fleet page shows payback and use.
Branches and warehouses
A company, its branches, and the places hardware physically sleeps: depot, storage unit, van, workshop. A booth always has a home, and you always know which door to open.
A real client file
Contact, company, billing address, notes, and the history of everything they ever rented, with what they spent. The repeat customer stops being a memory exercise.
Permissions, not shared logins
Invite your crew by email and scope what each of them can see and change: fleet, bookings, clients, maintenance, sites. Your driver does not need your pricing.
Incidents that block the calendar
Log an incident, a repair, routine servicing, a cleaning or an upgrade, with its cost and its dates. A unit in the workshop cannot be sold for those days - the calendar refuses.
Jobs that arrive on their own
Your public listing on the Photobooth+ marketplace, the chat that comes with it, and a booking panel inside the conversation. Agree on a date, turn the thread into a job.
What the fleet is actually making
Revenue by month, win rate, how far ahead you are booked, which weekday earns, what each unit brought in against what it cost you, your best clients, and which channel sent the work - over six, twelve or twenty-four months.
The rating that sells next Saturday
Every job that went out, came back and was never followed up sits on one worklist. A press drafts the request in WhatsApp or email, from you, and what the client writes back is counted here.
Your availability, on your own website
A page you embed in your site: it shows what is genuinely free, then asks the questions you chose on a form you write yourself. The request lands in this calendar, not in an inbox.
Options, packages and what travels with what
The options your units carry, the packages you sell, and the rule that selling one thing brings another with it. Priced once, reused on every job, so two people quote the same number.
Price the date, not just the booth
Your catalogue says what a photobooth costs. It cannot say what the second Saturday in June is worth when three of your four machines are already promised. Every rental company prices that difference in its head; this writes it down once and applies it to every quote.
Rules in your own words
Fridays and Saturdays plus 15%. June to mid-September is peak. Nothing leaves the warehouse on a Saturday under 600. Nine things a rule can be about - weekday, season, notice, how full you already are, length of hire, quantity, event type, distance - and one effect: a percentage, a flat amount, or a minimum the job has to clear.
A curve that reads the week you are having
Switch it on and the price also follows what is actually happening: the share of your fleet already committed on those days, how far away the date is, which weekday it falls on, how that month has historically performed for you. Two caps bound the whole thing, and no rule can escape them.
Proof before you switch it on
The screen replays your own rules over the jobs you already won and says what they would have added, month by month, in your currency - and colours the next four months so you can see where the price moves before a client ever does.
Nothing here ever moves a price by itself. The verdict lands as one visible fee line with its reason written on it - 'Peak date: Saturday in June' - which anybody can read, argue with or delete, and which is frozen onto the quote the moment it is added. A price your client has already seen never changes behind their back.
Everything in the box
Nothing below is a roadmap. Each list is the actual vocabulary the workspace ships with - the same words you will find in its dropdowns tonight.
Equipment types
10- Photobooth
- Mirror booth
- 360 platform
- Roaming / handheld
- Printer
- Backdrop
- Props box
- Lighting
- Vehicle
- Other
Booking states
8- Option
- Quoted
- Confirmed
- Out
- Returned
- Closed
- Lost
- Cancelled
Where the job came from
8- Photobooth+ marketplace
- Direct / word of mouth
- Phone
- Own website
- Partner / agency
- Other
Sites and warehouses
8- Branch
- Headquarters
- Franchise
- Partner site
- Depot
- Storage unit
- Van / mobile
- Workshop
Unit statuses
4- In service
- In maintenance
- Internal use
- Retired
Maintenance records
5- Incident
- Repair
- Routine servicing
- Cleaning
- Upgrade
Crew roles
6- Viewer
- Staff
- Technician
- Manager
- Admin
- Any role you build yourself
Billing currencies
5- Euro (EUR)
- US dollar (USD)
- Pound sterling (GBP)
- Swiss franc (CHF)
- Korean won (KRW)
These are the vocabularies the product ships, and every plan gets all of them. What a plan changes is how many units, sites and people you point them at - never how long these lists are.
Against the spreadsheet, and against generic software
There are three ways to run a photobooth fleet. Two of them work fine, right up to the day two people sell the same machine for the same Saturday.
| Against the spreadsheet, and against generic software | Spreadsheet + WhatsApp | Generic rental software | Photobooth+ |
|---|---|---|---|
| Knowing what is free on Saturday | Scroll the chat, ask around | A calendar somebody has to keep true | Derived from the bookings, machine by machine |
| Selling the same booth twice | It happens, and you find out late | A warning on screen, if you look at it | The server refuses the write |
| A unit in the workshop | A note on a whiteboard | A maintenance list, off to the side | Blocks its own days in the calendar |
| The kit that travels with it | In the driver's head | A free-text line on the order | Real units, attached to the job |
| What your crew can see | One shared login | Licences per user | Permissions per person, included |
| Where the next job comes from | You go and find it | Not the software's problem | A public listing and its chat, in the same account |
| What it costs | Free, and it costs you Saturdays | A licence per user, per month | One price per company, from $49 a month |
What is being compared is a general-purpose tool bent into this shape, not a named competitor. The difference that matters: this one knows a photobooth is a physical object with a serial number and a workshop.
The life of one job
The workspace follows a rental from the first message to the money in the bank. Nothing is retyped along the way.
1. The request arrives
From your marketplace listing, a phone call, Instagram or a partner agency. The source is recorded, so at the end of the quarter you know which channel paid for itself.
2. You quote and pencil it in
Set the price, the deposit and the dates. An option already blocks the machine - because pencilling something in is exactly what blocking a date means.
3. It is confirmed and the kit is assigned
Attach the actual units: the booth, its printer, the backdrop, the props box. Accessories travel with the machine and leave the shelf with it.
4. It goes out, it comes back
Delivery and pickup windows are separate from the event's own timings, because the van does not leave when the party starts. Mark it out, then returned.
5. Closed, and filed on the client
Deposit paid, balance paid, job closed. It lands in the client's history and in your fleet's use figures, and the date frees itself.
Who is actually running this
Three shapes of rental company, one workspace. The only difference is how far you open it.
Two booths and your own weekends
You are the sales team, the driver and the technician, and the diary lives in your phone. The point here is not to add paperwork - it is to stop losing a Saturday to a machine you had already promised to somebody else.
- Today answers the three morning questions: what leaves, what comes back, what is about to go wrong
- A run sheet you print on Friday and hand to whoever drives
- One site, one warehouse - the rest of the hierarchy stays folded away
Staff who must not see everything
The moment somebody else touches the calendar you need to know who promised what, and the driver needs the address without needing the turnover.
- Invite by email, through the same team system as any other project
- Seven separate rights: the driver reads the calendar, only you read the revenue
- Every job carries its client, its price and its history, so nothing rests on memory
Branches, franchises and vans full of kit
Two towns, two depots, and a van that is itself a warehouse. The model was built four levels deep for exactly this, not bolted on afterwards.
- Four kinds of site: branch, headquarters, franchise, partner site
- Four kinds of warehouse underneath them: depot, storage unit, van, workshop
- Every figure narrows to one branch: its own jobs over its own units
These three shapes line up with the three plans, in the same order. The workspace itself does not change between them - it carries a bigger fleet, more branches and more jobs a month.
The half nobody else can give you
Rental software manages the work you already have. Photobooth+ also brings you the work: the same account that runs your fleet publishes your listing on a public marketplace where people search for a photobooth in their city.
A visitor finds you on the map, opens a conversation, and you negotiate dates and price inside a chat that already knows what a booking is. When you both agree, the thread becomes a job in your calendar - client, dates, venue and price already filled in.
Browse the marketplace- A public listing with photos, prices, options and your service area
- A chat with each visitor, with a booking panel built into it
- Bell notifications when someone answers, on the web and by email
- Every job tagged with where it came from, so the marketplace has to prove its worth
Why this one and not a generic tool
A calendar app, a CRM and a spreadsheet can be bent into this shape. They just do not know what a photobooth rental is, and that ignorance costs a Saturday.
Double-booking is structurally impossible
Whether a machine is out is never stored - it is derived from the bookings. Two sources of truth for the same fact is exactly how a fleet ends up sold twice.
Days, in your timezone
A rental happens on a day in your city, not at an instant in UTC. A booth booked for Saturday in Paris never shows up on Friday because a server sits somewhere else.
Built for several brands
Run two companies, or a franchise with five branches, from the same login. The workspace switcher remembers which one you had open.
Your data stays in your workspace
Every record carries its workspace, so no query can reach another company's rows - not even by guessing an id.
Nothing to install
It runs in the browser, on the laptop in the office and on the phone in the van. Your crew needs a login, not a deployment.
History survives renames
A booking keeps a snapshot of the unit it reserved. Retire PB-03 or rename it, and last year's jobs still read correctly.
What it costs
Three paid plans, sized on the fleet. What changes between them is how many units and branches the workspace carries, how many jobs you enter in a month, and whether the client can pay you online.
Free during the betaPhotobooth+ Rental is in beta, so every company that signs up now gets the whole thing free for 6 months - the Network plan in full, every feature switched on. Nothing to redeem, no card to enter: your workspace starts on it the moment you create it, and the prices below are what it costs afterwards.
One van, two booths, and your own weekends back
for 6 months
- Units
- 100
- Branches
- 1
- Bookings / mo
- 100
- The calendar, the bookings and the client book, in full
- Run sheets to print on Friday
- The seven per-person permissions, for your whole crew
- A public marketplace listing and its chat
Deposits that land while you are still driving home
for 6 months
- Units
- 300
- Branches
- 3
- Bookings / mo
- 300
- Everything in Essential
- Online payments: the client pays from the job page
- The money lands in your own Stripe account, not ours
- Three times Essential: 300 units and 300 bookings a month
- Maintenance windows that block their own dates
Branches, franchises and vans full of kit
for 6 months
- Units
- 900
- Branches
- 10
- Bookings / mo
- 900
- Everything in Pro
- Four kinds of site: branch, headquarters, franchise, partner
- Warehouses of every kind: depots, storage units, vans, workshops
- Every figure narrowed to a single branch
- Three times Pro: 900 units and 900 bookings a month
One price per company, not per person: a plan covers everyone you invite, each with their own permissions. Below Essential there is a free level - it is what a workspace has before it buys anything, and what it falls back to if a subscription lapses, so a company whose card expires still reads its own calendar on Saturday. Billed monthly, in the currency shown.
Questions rental owners ask
Your fleet, on one screen, tonight
Create a branch, add your machines, and the calendar starts telling you the truth about your Saturdays.